STATE CONTEST/FESTIVAL PROCEDURES

1. Immediately following the District Contests, all directors receiving a Division I rating will receive a State Contest/Festival packet including a registration form, which must be completed and returned to the State Secretary-Treasurer’s Office.
   
2. The statement form and State entry fee, in one envelope, shall be mailed to the Executive Secretary-Treasurer’s Office before the prescribed deadline date. Member schools failing to meet the prescribed deadline date will not be allowed to participate in the State Organization Contest/Festival.
   
3. First Division District organization forms are forwarded to State sites by the Secretary-Treasurer upon receipt of fees.
   
4. Additions or deletions to the State Adjudicator list will be made by the Executive Board at the Annual State Fall Meeting. District chairpersons shall poll their membership at District meetings concerning additions or deletions to the list. Each participating director shall be provided with an Adjudicator Evaluation sheet at the State Contest/Festival site that is to be completed and mailed to the State President.
   
5. Directors shall have one recording adjudicators and two writing comments, at State Contest/Festival only.
   
6. When feasible and possible, at the discretion of the State Contest/Festival Host, Friday night performance times shall be made available at State Contests/Festivals.
   
7. Brochures for State Contests/Festivals are to be mailed directly to the participating directors 10 to 14 days in advance of the State Contest/Festival date.
   
8. Medal orders are processed by the Contest/Festival Host the day of the contest. Three master copies of State Contest/Festival results shall be mailed to the Executive Secretary-Treasurer of the Association by the Contest/Festival Host.
   
9. All State sites shall offer the option of performing in the Festival Format or Rating Format.
   
10. Choral groups, including Show Choirs, choosing the Festival Format at a State site shall not exceed 30 minutes in warm-up or performance areas.
    
11. Instrumental groups choosing the Festival Format at a State site shall not exceed 40 minutes in warm-up or performance areas.
    
12. Concert Bands choosing the Festival Format at a State site may perform two or three selections, with a march being optional.
    
13. Orchestras choosing the Festival Format at a State site may perform two or three selections.