STATE CONTEST/FESTIVAL PROCEDURES

1.      Immediately following the District Contests, all directors receiving a Division I rating will receive a State Contest/Festival packet including a registration form, which must be completed and returned to the State Secretary-Treasurer’s Office.

2.      The State Entry Form and fees shall be sent to the Executive Secretary-Treasurer’s Office by the postmark deadline date.  Member schools failing to meet the postmark deadline date will not be allowed to participate in the State Organization Contest/Festival.

3.      State Contest/Festival Entry Form information will be forwarded to the State Hosts by the Executive Secretary-Treasurer.  

4.      Each participating director shall be provided with an Adjudicator Evaluation sheet at the State Contest/Festival site that is to be completed and forwarded to the State President.  District chairpersons shall poll their membership at District meetings concerning additions or deletions to the list.  Additions or deletions to the State Adjudicator list will be made by the Executive Board at the State Annual Fall Meeting.   

5.      Directors shall have one recording adjudicator and two writing comments at the State Contest/Festival only.

6.      When feasible and possible, at the discretion of the State Contest/Festival Host, Friday night performance times shall be made available at State Contests/Festivals.

7.      Brochures for State Contests/Festivals are to be mailed directly to the participating directors 10 to 14 days in advance of the State Contest/Festival date.

8.      Medal orders are processed by the Contest/Festival Host the day of the contest.  Three master copies of State Contest/Festival results shall be mailed to the Executive Secretary-Treasurer of the Association by the Contest/Festival Host.

9.      All State sites shall offer the option of performing in the Festival Format or Rating Format.

10.  Choral groups, including Show Choirs, choosing the Festival Format at a State site shall not exceed 30 minutes in warm-up or performance areas.

11.  Instrumental groups choosing the Festival Format at a State site shall not exceed 40 minutes in warm-up or performance areas.

12.  Concert Bands choosing the Festival Format at a State site may perform two or three selections, with a march being optional.

13.  Orchestras choosing the Festival Format at a State site may perform two or three selections.