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ILLINOIS GRADE SCHOOL MUSIC ASSOCIATION CONSTITUTION Printable Version-Updated 9/26/11 (Click Here) This Association shall be known as the ILLINOIS GRADE SCHOOL
MUSIC ASSOCIATION, NORTHERN DIVISION. The purpose of the Illinois Grade School Music Association, Northern Division, shall be to encourage, aid, and advance music education in the elementary, middle and junior high schools of the State of Illinois through all legitimate and effective means. The Association shall sponsor contests/festivals among school bands, orchestras, and choruses, including solos and ensembles, in Northern Illinois, and annually conduct final organization contests/festivals. back to topMEMBERSHIP:
Active members of the Association shall be those public and/or private
elementary, middle and junior high schools represented by one governing body,
who have paid a school district membership fee of $70.00 and a $20.00 fee for
each participating elementary, middle or junior high school director.
These yearly dues will represent the school district’s and individual
music director’s memberships from September 15 of the current year through
September 14 of the following year and entitles each director to receive
mailings and participate in contests. Individual
music directors serving in two or more schools shall pay only one $20.00 fee and
be entitled to one vote in the Association business.
Individuals serving on the Association’s Executive Board shall be
considered paid active members at the expense of the Association. Corporate
Membership shall be permitted in the IGSMA, allowing them to receive all
mailings. They shall be listed in
the membership directory but shall not have voting privileges.
Corporate membership may include a link on the IGSMA website at the
Executive Board’s discretion. The
membership fee shall be $75.00. All
retired directors and Board members will be given an honorary lifetime
membership in IGSMA at the state level. This
will include directors and Board members who are active in the Association at
the time of retirement. They will be
on the state mailing list and in the directory.
They will be included in discussions at all meetings.
However, they will not have voting privileges. VOTING:
Each dues paying member listed in the current “Active Membership
List” shall be entitled to one vote. In
order to be placed on the “Active Membership List” for the Fall Meeting, new
and renewed memberships must be received by the Secretary-Treasurer of the
Association no later than September 15. In cases where a ballot vote
is necessary, a record of those members receiving a ballot will be held by the
Secretary-Treasurer, along with the results, until instructed by the Executive
Board to dispose of them. Proxy
votes shall not be allowed. If a tie vote occurs when
voting by ballot, a new vote will be taken with the vote of the President of the
Association held in case it is needed to break another tie vote. A vote by mail may occur if
deemed necessary by a majority of the voting members of the Executive Board. ELECTION
OF OFFICERS: Election of officers of the Association shall take
place at the Annual State Fall Meeting. The
Nominating Committee shall be comprised of one delegate from each district.
Delegates shall be the District Chairperson or an appointed
representative. A chairperson shall
be selected by the Executive Board, and shall serve in the capacity of presiding
officer only. The Nominating
Committee Chairperson shall be selected at the Annual Executive Board Meeting.
This committee shall submit a slate of candidates for the various offices to the
membership of the Association at the Annual State Fall Meeting.
In the event the committee cannot agree unanimously on any one candidate
for any one office, the slate submitted shall include the names of the two
candidates (for each office) with the highest number of votes.
Other nominations may be made from the floor. ELECTION
COMMITTEE: This
committee shall be in place when voting by ballot occurs.
The Election Committee shall be the Nominating Committee Chairperson, two
Executive Board Members and two members from the floor, selected by the
Nominating Committee Chairperson. This
committee shall tally, record and report the election results.
The Nominating Committee Chairperson shall read the names of the
candidates and the number of votes for each.
The Nominating Chairperson shall give all ballots and paperwork to the
Secretary-Treasurer to be placed in storage. back to topThe officers of the
Association shall be: President, Vice President, and Executive
Secretary-Treasurer and shall constitute the Executive Committee. The
Executive Committee may transact business of this organization in an emergency.
No action shall be in conflict with that having been taken by the voting
body of this organization or the Executive Board. PRESIDENT:
The President shall execute the provisions of this Constitution and the
Bylaws of this Association. This
office, in collaboration with the Executive Committee, shall be responsible for
making emergency decisions on questions that may arise, the same to hold until
the next meeting of the Executive Board or
a stated meeting of the Association, when the decision shall be confirmed or
rejected. The President shall
administer and set the date of the State Contest/Festival, preferably the fourth
Saturday in April, and the State Jazz Band Contest/Festival, preferably the
first Saturday in May. It is the
President’s responsibility to select the sites of these contests/festivals.
Adjudicators for the State Organization Contest/Festival shall be hired
and assigned by the President. A
sufficient number of adjudicators shall be contracted as soon as possible based
on the previous contest/festival year participants.
The suggested State Adjudicator list may be used.
This position carries an annual salary as indicated in the current
constitution addendum, plus a personal expense account that shall include
mileage at the current IRS rate per mile, meals, and lodging, said expenses to
apply only when the President’s presence is required on Association business. VICE
PRESIDENT: The Vice President shall have full charge of the
purchase, distribution and financial arrangements of all awards furnished by
this Association. In the absence of
the President, the Vice President
shall assume the duties of the position. This position carries an annual salary
as indicated in the current constitution addendum, plus a personal expense
account that shall include mileage at the current IRS rate per mile, meals, and
lodging, said expenses to apply only when the Vice President’s presence is
required on Association business. EXECUTIVE
SECRETARY-TREASURER: The Executive Secretary-Treasurer shall collect
all dues of the Association and pay all bills.
The Secretary-Treasurer shall assist the President in correspondence and
the issuing of bulletins, act in the capacity of Secretary at all regular
meetings of the Association or its Executive Board, care for the details in
planning the Association meetings, contests, festivals and such other duties as
the President may delegate. The
financial reports of the association shall be distributed at the Annual State
Fall Meeting and will be available to the membership upon request prior to this
date. The Executive
Secretary-Treasurer shall be bonded in the amount of $100,000.00 at the expense
of the Association. The Executive
Secretary-Treasurer shall be provided an insurance policy in an amount to
sufficiently cover equipment and materials being housed.
It is the responsibility of the Executive Secretary-Treasurer to have an
audit of the financial records prior to the Annual State Fall Meeting.
The expense of such audit shall be borne by the Association.
This position shall carry an annual salary as indicated in the current
constitution addendum and an additional $1,800.00 home rental, plus a personal
expense account that shall include mileage at the current IRS rate per mile,
meals, and lodging, said expense to apply only when the Executive
Secretary-Treasurer’s presence is required on Association business. VACANCIES: If a vacancy occurs in the office of President, the Vice President shall serve as President for the unexpired term. A vacancy occurring in any other office shall be filled for the unexpired term by a person appointed by a majority vote of the remaining voting members of the Executive Board, notice of such appointment having been given. In case a vacancy occurs in both the office of President and Vice President, the Executive Secretary-Treasurer shall call a special general membership meeting for the purpose of filling the vacant officer positions, prior notice having been given. back to topEXECUTIVE
BOARD: The Executive Board shall consist of the President, Vice
President, Executive Secretary-Treasurer and the Chairperson or a representative
of each of the nine districts. The
Chairperson of each district shall be elected or appointed by their district and
shall serve until their successor is elected or appointed. The Executive Board shall perform such legislative duties
as cannot properly be brought before the membership, due to the set time of
meetings. However, at no time shall
it have the power to change this Constitution or Bylaws.
The Executive Board shall also assist the President in administering the
State Contest/Festival. Expenses,
including mileage at the current IRS rate per mile, meals and lodging, shall be
allowed each member of the Executive Board, only when their presence is required
on Association business, said expense to be paid by the Association.
Each Executive Board member shall receive a $125.00 stipend for State
Executive Board Meeting participation. Each Executive Board member, with the
exception of the advisors, shall be entitled to one vote on matters presented to
the board for action. The President may appoint Advisors to the Board with the
approval of the Executive Board. The
Advisors shall not have voting privileges. In
the event that a specific music area (Band, Orchestra, Chorus) is not
represented on the Executive Board, the President may appoint a consultant in
that particular area. back to topThe NORTHERN DIVISION of the ILLINOIS GRADE SCHOOL MUSIC ASSOCIATION shall be comprised of Districts divided geographically, as follows: DISTRICT NUMBER ONE - Hancock, McDonough, Adams, Schuyler, Brown, Cass, Mason, Menard, Pike and Logan Counties. DISTRICT NUMBER TWO - Henderson, Warren, Knox, Stark, Marshall, Peoria, Woodford, Tazewell and Fulton Counties. DISTRICT NUMBER THREE - Piatt, DeWitt, McLean, Livingston, Champaign, Vermilion, Ford and Iroquois Counties. DISTRICT NUMBER FOUR - including the Counties of Jo Daviess, Stephenson, Winnebago, Carroll and Ogle. DISTRICT NUMBER FIVE - Lee, Whiteside, Rock Island, Mercer, Henry, Bureau and Putnam Counties. DISTRICT NUMBER SIX - including all of Kankakee, Will, Grundy, Kendall, and LaSalle Counties and that part of DeKalb, Kane, DuPage, and Cook, including Chicago, which lies south of a line which includes Routes 12 and 20 west to Route 45, and a straight line west to Aurora and then west on Route 30. DISTRICT NUMBER SEVEN - includes those parts of DuPage and Cook Counties which lies north of a line which includes Route 12 and 20 West of Route 45 and a straight line west to Aurora and then west on Route 30, and which lies south of a line which includes Routes 58, 20 and 72. DISTRICT NUMBER EIGHT - including all of Lake County, that part of McHenry which lies north of Route 120 and Charles Road and east of Route 47, and that part of Cook County which lies north of a line which includes Routes 58, 20 and 72. DISTRICT NUMBER NINE - includes the schools of Paw Paw, Earlville, Leland, Woodstock, Crystal Lake, West Chicago, Naperville, and Oswego and all schools in Boone County, DeKalb County, Kane County and all of McHenry County west of Route 47 and south of Route 120 and Charles Road. back to topThe Annual State Fall Meeting of this association shall be held prior to October 1 at a time and site designated by the President. The Executive Board shall meet prior to the Annual State Fall Meeting. Special meetings of the Executive Board may be called by the President or a majority of the voting members of the Executive Board, including at least one officer, two weeks notice having been given. Special meetings of this Association may be called by a majority of the voting members of the Executive Board, including at least two officers, with two weeks notice having been given. An Executive Board meeting may be set for the spring by the President. QUORUM: A quorum for the transaction of the business of this Association shall consist of 15 voting members including at least two officers. A quorum for the transaction of the business of the Executive Board shall consist of a majority of voting members including at least two officers. back to topThe Association shall not incur debts for which there is no expected revenue. The operating expense of this Association shall be paid from the general fund of the Association, said fund to consist of all monies received from school membership fees, contest/festival fees, or any other source. This Association shall assume no responsibility for financing a District Contest. Amendments to this Constitution and Bylaws may be made at the regular Annual State Fall Meeting of this Association by a two-thirds majority vote of the members present and voting. The Constitution and Bylaws shall be made available to the membership each year. back to topARTICLE X – RULES OF PROCEDURE
Dissolution Clause: Upon the dissolution of the Association, the officers shall, after paying or making provisions for the payment of all of the liabilities of the Association, dispose of all the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at that time qualify as an exempt organization or organizations under Section 501© (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law), as the officers shall determine. Any of such assets not so disposed of shall be disposed of by the Circuit Court of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations as said court shall determine, which are organized and operated exclusively for such purposes. back to topARTICLE XI – CLOYD MYERS MEMORIAL AWARD The Cloyd Myers Memorial Award shall be presented annually to a person who has demonstrated educational excellence in IGSMA activities such as:
Logistics
C. CLOYD MYERS C. Cloyd Myers devoted many years of his active career to the Illinois Grade School Music Association. A graduate of Manchester College, North Manchester, IN, he received his Master’s Degree from the University of Michigan. Having taught instrumental music in Osceola, Iowa, Mr. Myers began teaching in Sterling, IL, in 1939. It was during his first year of teaching there that the Illinois Grade School Band Association was formed. The entire state was divided into five districts. Cloyd Myers was appointed Chairman of the Northwest Division and elected Vice President in 1949. At the fall meeting of the Association held at the Kaskaskia Hotel in LaSalle in 1957 he was elected President. He was inducted as a charter member of the Band Masters Hall of Fame at Northwestern University in 1984. In 1988 Mr. Myers was named President Emeritus of the Illinois Grade School Music Association and given a lifetime membership to the Executive Board. A plaque was presented honoring his 50 years service to the Association. Mr. Myers was a World War II Navy veteran. He conducted the Sterling Municipal Band for 25 years. He was a member of the American School Band Directors Association, the Sterling Noon Rotary Club, the Sterling Elks Club, the Rock River Country Club, and a Paul Harris Fellow. Following his retirement in 1975 he directed the Singing Strings Ensemble. Mr. Myers passed away on June 30, 1991. back to topARTICLE XII – BARBARA BUEHLMAN YOUNG CONDUCTOR AWARD The Barbara Buehlman Young Conductor Award shall be presented annually to a person who has demonstrated the following qualifications:
Logistics
BARBARA BUEHLMAN Barbara Buehlman received Northwestern University’s Bachelor of Music
Education degree in 1959 and Masters degree in 1960. Upon graduation from
Northwestern, she began teaching in the Round Lake, Illinois schools. Under her
direction, Round Lake School Bands received national recognition with first
division ratings in District, State and National competitions, and through
numerous performances at conventions and clinics. She served the Round Lake
School District as Director of Bands and Coordinator of Fine Arts until June,
1983 when she left to assume full-time responsibilities as Executive
Administrator of the Midwest Clinic. In addition to her duties with Midwest,
Barbara was also Secretary-Treasurer of the Illinois Grade School Music
Association and Business Manager and Assistant Conductor of the Northshore
Concert Band. Her band arrangements and method books are widely acclaimed, and
she served as guest conductor, clinician, and adjudicator throughout the United
States and Canada. She was featured in The School Musician’s "They Are
Making America Musical," was a recipient of Tau Beta Sigma’s Outstanding
Service to Music Award, the Phi Beta Mu National Outstanding Contributor to
Bands Award, the Citation of Excellence Award from the National Band
Association, the Sudler Medal of the Order from the John Philip Sousa
Foundation, and the Cloyd Meyers Memorial Award from the Illinois Grade School
Music Association. In 1995, she received Northwestern University’s Alumni
Merit Award for the School of Music and the Midwest Clinic Medal of Honor. In
1996, she was awarded an Honorary Doctorate from VanderCook College of Music,
was named the first recipient of the Quinlan and Fabish John P. Paynter Lifetime
Achievement Award, and received the Association of Convention Operations
Management’s Meeting Professional of the Year Award. The fiscal year for the Association will be July 1 through June 30.
ARTICLE XIV – PARLIAMENTARY AUTHORITY The current edition of "The Standard Code of Parliamentary Procedure" by Alice Sturgis governs this organization in all parliamentary situations that are not provided for in the law or in its charter, bylaws, or adopted rules.
The Illinois Grade School Music Association supports and follows the
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